At Red Robin, we're not your typical American burger restaurant. Our fans love us for our quirky, irreverent personality, and the way we add an unexpected wink of fun to whatever we do. From our outrageously delicious burgers and unique drinks to our fun surroundings, we're constantly striving to make our guests happy. It's the stuff that makes you smile and makes you want to come back every time.
View All Jobs

Executive Assistant

CO - Greenwood Village (Home Office)
  • Apply
Job Description

Based out of our Home Office in Greenwood Village, CO the Executive Assistant will provide high level of administrative support and coordination to one or more Senior Executives. 

Responsibilities: 

• Maintain positive and approachable atmosphere
• Effectively communicates with internal and external Guests, Team Members, Internal and External Executives on Senior Executive’s behalf
• Creates edits and archives compelling reports and presentations for Senior Executives and board member review
• Maintains a thorough knowledge of Senior Executive’s accountabilities, objectives, and method of operation to ensure work performed and decisions made support these objectives
• Prepare for high level executive activities including scheduling and facilitating on-site and off-site meetings, telephone and video conferences; manage meeting agendas and pre-reads; create expert presentations, oversee set-up, creation of meeting packets; make necessary travel arrangements for the Senior Executives
• Communicate with RRGB Board of Directors and coordinate all meetings, logistics and ensure they run smoothly
• Create project status reports for executives on a regular basis; spot problems, report progress, and ensure action items are addressed
• Manage costs, contracts, and invoices associated with projects and/or meetings
• Carry out special projects as assigned; projects may include researching, gathering, compiling, and presenting data; some analysis may be required
• Manage Senior Executive’s calendar and independently schedule appointments and meetings
• Screen all incoming calls; read and analyze incoming correspondence and reports and determine their significance; respond independently exercising good judgment; interpret requests and disseminate information appropriately
• Create, revise, and transmit correspondence including memos, letters, and reports originating from rough drafts, verbal instructions, and own initiative
• Ensure progress is being made on actionable items on behalf of Senior Executive
• Process and approve invoices and prepare and audit Senior Executive’s expense reports in compliance with company policies
• Perform numerous essential record keeping duties to organize and maintain critical confidential information
• Maintain thorough knowledge of company operations, policies, and procedures
• Take personal ownership of all tasks to ensure outstanding issues relating to Senior Executive are addressed and resolved expeditiously, which may require work outside regular business hours
• Perform general administrative duties as required
• Other duties as assigned by supervisor

Qualifications:

• 5 years’ experience supporting Senior Executives including CEO
• 2+ experience supporting Board of Directors preferred
• Proficient in Microsoft Office
• Experience with Concur (preferred)
• College degree or equivalent work experience preferred

Knowledge, Skills and Abilities:

• Understand business structures of publicly held companies
• Extensive knowledge of core administrative procedures and systems
• Able to handle administrative tasks independently, exercising good judgment
• Organized and able to develop specific goals and plans to prioritize, organize, and accomplish desired results
• Experienced in establishing and maintaining cooperative interpersonal relationships
• Effective communicator using written and verbal forms of communication
• Able to manage one’s time and the time of others
• Advanced research skills
• Skilled negotiator
• Comfortable with confidential work
• Able to delegate tasks to other team members

 

Red Robin International, Inc. is an Equal Opportunity & E-Verify Employer

 

 

Skills & Requirements Qualifications