Executive Assistant
Job#: 2000012
Positions: 1
Posted: 10/18/2019
Job Type: Full Time
Location: Scottsdale, AZ
Department: Skysong Innovations
Category: Skysong Innovations
Salary: Non-exempt
Benefits: Full Benefits
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Job Description

Who we want:

Skysong Innovations, one of five nonprofit entities that make up ASU Enterprise Partners, is seeking an extremely detail-oriented Executive Assistant.

The executive assistant will perform administrative duties for Skysong Innovations (SI), a subsidiary of ASU Enterprise Partners (EP). The position requires broad and comprehensive administrative experience, skill and knowledge of organization policies and procedures, and the ability to work with people from all levels of the organization and ASU, including leadership and board members.

The executive assistant will manage the schedules of the CEO, and all leadership positions directly reporting to the CEO. This includes arranging appointments, travel, meetings, conference calls, obtain signatures and approvals; and, at times, work on board tasks.

The position will require analysis and use of initiative and independent judgment with frequent access to confidential and highly complex information. The executive assistant is knowledgeable of SI, EP, and ASU policies and is responsible for coordinating with staff from these offices. This position reports to the SI Vice President of Finance and Human Resources.


What you'll do:

  • Provide general administrative and clerical support
  • Maintain calendars for CEO, and all leadership positions directly reporting to the CEO
  • Assist with scheduling meetings for others within the department that include the CEO or have a large number of participants
  • Coordinate SI outreach events with various schools/centers at ASU, including managing event RSVPs and other logistical arrangements
  • Assemble and distribute reports and corresponding letters or memos
  • Handle high volume of general inquiries about SI, the CEO’s office, and EP
  • Coordinate logistics and preparation for meetings as required
  • Ability to schedule and prepare for board level committee meetings, including agendas, and other governance matters
  • Develop and maintain an orderly filing system
  • Ability to proofread agreements, contracts, correspondence, etc.
  • Process expense reports for CEO on a timely basis
  • Screen telephone calls, visitors, and resolve routine and complex inquires
  • Prepare correspondence, reports, or other documents from rough draft, notes, or tapes
  • Prepare presentations, assemble/organize binders, or other materials as needed
  • Prioritize workload to meet department operations needs
  • Work closely with executive assistants from other departments in EP and ASU
  • Other duties as assigned


What you'll need:

  • Collaborative style, combined with the ability and desire to work in a team-based environment
  • Ability to maintain a high degree of confidentiality and responsibility regarding information related to Enterprise Partners, its subsidiaries and University business and confidential prospect information
  • Strong and collegial interpersonal skills and an ability to communicate effectively in person, in writing, and by phone
  • Ability to work both independently and as part of a team
  • Problem solver who can take initiative and set priorities while being flexible
  • Team-oriented strategist able to manage complex situations involving numerous and sometimes competing constituencies
  • Ability to represent the institution well
  • An advocate’s belief in the vision of ASU as the New American University
  • Attention to detail and thoroughness in completing assigned duties
  • Highly organized and able to handle multiple projects
  • Adept at navigating complex environments with evolving priorities and communication plans
  • Advanced knowledge of Microsoft Office Suite, including Outlook, Word and PowerPoint
  • Possess advanced internet skills
  • Possess or be able to obtain knowledge of web-based financial systems, SharePoint applications and the gift database
  • Knowledge of office and administrative practices and principles


Relevant Experience:  

Bachelor’s degree required. A minimum of five years high-level administrative experience supporting an executive. Experience with Intellectual Property or Technology Transfer preferred.


Who we are:

ASU Enterprise Partners is a private, nonprofit organization based in Tempe, Arizona, that serves as the resource-raising arm of Arizona State University. We represent a new, innovative and highly efficient model for diversified revenue generation, serving five distinct subsidiaries that provide support for ASU:

  • ASU Foundation matches donors with their passions by raising and investing private contributions to ASU programs, faculty and students.
  • University Realty LLC cultivates and advances commercial and residential real estate projects to support ASU.
  • Skysong Innovations, ASU Enterprise Partners’ technology transfer, creates a pipeline between ASU and Northern Arizona University inventions and the private sector.
  • Enterprise Collaboratory at ASU equips faculty, staff and students to launch innovative and impactful initiatives rapidly.
  • ASU Research Enterprise conducts applied research and consults for classified and midrange technology-readiness-level (TRL) services for the defense and security industry.


We employ a diverse team engaged in meaningful work, including fundraisers, designers, scholars, financial wizards, filmmakers, inventors, entrepreneurs and volunteers. Each member brings a different perspective to our vision, yet we share a mission to advance the most innovative university in the country.


Advance your career, too. Professional development is highly valued at ASU Enterprise Partners, where employees are encouraged to look across the organization and nurture new areas of interest. Roles often shift as passions are discovered.

Employees and eligible dependents enjoy a comprehensive benefits package, including medical, dental, and vision insurance; a 401(k) plan; and significant tuition reductions. More information is available about our benefits at: https://www.asuenterprisepartners.org/careers/benefits.

Learn more about us at https://asuenterprisepartners.org/.

Mental demands:

Clarity of focus while juggling complex projects or deadlines is required.


Physical work conditions:

This position requires some physical effort. Must be able to lift 25 lbs. You may sit for long periods of time preparing documents and/or working on the computer. May be asked to move files or run errands.


Working conditions:

Typical office working conditions with an absence of disagreeable elements. This position may require some early mornings and evenings to accommodate meetings and events.


Working equipment:

This position will require a desktop or surface computer, telephone, a mobile communication device ($60 monthly reimbursement), and corporate credit card.


Contact us today.

For more information on ASU Enterprise Partners, visit our web site at www.asuenterprisepartners.org.

If interested in the Executive Assistant position, please apply online at www.asuenterprisepartners.org/careers.

ASU Enterprise Partners is an Equal Opportunity Employer



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