WHO WE ARE:
Founded by Josh Harris and David Blitzer, Harris Blitzer Sports & Entertainment (HBSE) includes in its portfolio the Philadelphia 76ers, the New Jersey Devils, leading venue Prudential Center in Newark, N.J., the Delaware Blue Coats, and the Utica Comets. Led by some of the best and brightest minds across a diverse spectrum of industries, HBSE positions itself as one of the most pioneering, innovative global sports and entertainment businesses to date. HBSE also strives to positively impact the local communities in which it operates through the powerful platform of sports.
HBSE offers an energetic work environment built on collaboration, growth, and a quest to excel in everything we do. Prudential Center in downtown Newark, N.J. hosts more than 175 concerts, family shows and special events annually and is the fourth-ranked sports and entertainment venue in the U.S. by Pollstar and Billboard. It is home to the New Jersey Devils, a renowned NHL franchise with three Stanley Cup championships and a proud, passionate fan base.
The Philadelphia 76ers organization is one of the most storied franchises in American sports, led by some of the best and brightest minds across a diverse spectrum of industries, HBSE positions itself as one of the most pioneering, innovative global sports and entertainment businesses to date. The 76ers have attracted the industry’s top leadership talent from the NBA, NFL, NHL, MLB, MLS, UFC and NCAA, resulting in one of the most exciting, rewarding, and dynamic work environments within the sports industry. The 76ers offer a best-in-class workplace culture built on collaboration, growth, and a quest to excel in everything we do.
OUR COMMITMENT TO DIVERSITY:
At HBSE, we engage, represent and reflect diverse voices of employees, players fans and communities. We are dedicated to hiring the best talent that is reflective of where we live, work and play – across all groups and levels; supporting and developing every employee to reach their potential; and creating an inclusive environment that allows team members to bring their true authentic selves to work.
POSITION OVERVIEW:
This position provides general administrative support to both HBSE’s Chief Financial Officer and its General Counsel (also having primary scope for the Philadelphia 76ers, New Jersey Devils and Prudential Center, among other sports and entertainment properties), including scheduling coordination, report processing, travel arrangements, communication, file management, and calendar control. The position also supports the Human Resources department (for example, in organizing and facilitating employee events) and other HBSE executives from time to time. The Executive Assistant must have the ability to multi-task in a fast paced, high-energy environment, anticipate needs and workflow, and communicate seamlessly with other executives and staff members. This position requires the ability to maintain a high level of confidentiality, judgment, and discretion due to operating in matters of sensitivity and significance.
RESPONSIBILITIES INCLUDE, BUT ARE NOT LIMITED TO THE BELOW:
- Exercising discretion to act as gatekeeper, including managing calendars (for both internal and external appointments), answering and filtering incoming calls and screening incoming emails and information.
- Interacting regularly with other company executives and personnel, including other executive assistants.
- Performing confidential administrative responsibilities, including attending meetings of the Legal and Finance departments.
- Execute core financial processes, including vendor setup and payment, operational expenses, administration of bank accounts, and account reconciliations for the Finance team.
- Overseeing legal billing, including intake and reconciliation.
- Preparing and editing outgoing correspondence regarding matters of significance, to include email messages, letters, memos, etc.
- Handling special requests, including gift purchasing, coordination of tickets to games and events, charitable giving, etc.
- Creating and managing travel itineraries and expense reports.
- Organizing and facilitating meetings and events, including attendees and locations.
- Using various software, including word processing, spreadsheets, and presentation software to prepare reports, presentations and/or special projects
- Performing other ad hoc duties as assigned.
QUALIFICATIONS:
- Be able to independently and autonomously identify problems, their sources, and their potential solutions
- Have a strong command of reasoned, measured decision-making
- Be a strategic and critical thinker who is dynamic, detail-oriented, analytical, and well-organized
- Take initiative and be forward-thinking
- Maintain confidentiality and discretion, and demonstrate uncompromised judgment, when privy to sensitive or confidential information
- Possess a strong research background and be an “out-of-the-box” thinker
- Have well-developed interpersonal skills and the ability to relate to a wide variety of audiences, including strong communication skills and patience
- Is comfortable with engaging in a variety of different communicative modes (verbal, non-verbal, and written) and being attuned to others through strong active listening skills
- Must be flexible and a reliable team player, both within own department and within company as a whole
- Possess a strong ability to manage one’s own time and prioritize tasks
- Flexible hours required, including nights, weekends, and holidays
- Prior administrative support experience in a fast-paced environment preferred
WORKING CONDITIONS:
- Work Environment: This position is based in Newark, NJ. Some travel to other properties may be required as needed. Must be able to work a flexible schedule including nights, weekends, and holidays.
OUR BENEFITS:
- Medical/Dental/Vision/Flexible Spending Accounts (all LGBT friendly)
- Pretax Transportation Benefit
- Generous parental leave policies
- 401K (100% up to 5% is matched, after 1 year of service)
- Unlimited Paid Time Off
- 13 Paid Holidays
- ½ Day Summer Fridays
- Complimentary or Discounted Sports & Concert Tickets
- On Site Fitness Rooms
- Other League & Partner Discounts
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.