Avania is the only global CRO built for MedTech — integrating regulatory strategy, clinical development, and market access and reimbursement to take innovations from concept to commercialization with confidence. Avania was purpose-designed to serve medical technology innovators, combining regulatory, clinical, engineering, and market access expertise to guide products across the full lifecycle
Join our team of subject matter experts and contribute to the development of life-changing medical devices that improve patients' lives worldwide.
Avania - MedTech's trusted Champion
Avania are hiring - Senior Project Coordinator / e-TMF Specialist
Salary range up to $85,000 + Annual performance related bonus + Benefits
About the role
We are looking for a Senior Project Coordinator / e-TMF Specialist to support the effective management of electronic Trial Master Files while contributing to broader project coordination activities across clinical studies.
The immediate focus of this role will be e-TMF administration and migration. You will bring strong, hands-on knowledge of e-TMF processes and systems, helping ensure trial documentation is moved, maintained, and managed accurately. Alongside this specialist work, you will support wider project activities and gain exposure to the full study lifecycle.
This is an opportunity for an e-TMF professional who wants to broaden their experience into project coordination and build a longer-term path toward project management.
What you’ll do
- Lead and manage e-TMF activities across assigned clinical studies.
- Support the clean migration of documents between e-TMF systems, including document movement, review, and organization against client-provided indexes and requirements.
- Load, administer, maintain, and quality-check trial documentation and associated metadata.
- Help ensure e-TMF content is complete, accurate, inspection-ready, and managed in line with study requirements and applicable processes.
- Work with project teams and client stakeholders to coordinate documentation activities, resolve issues, and track progress.
- Support broader project coordination activities, including preparing meeting materials, taking and distributing meeting minutes, maintaining study documentation, and following up on actions.
- Contribute to effective coordination across clinical operations and project teams.
- Develop broader project delivery and financial acumen as your responsibilities grow.
Candidates who offer a combination of the skills, knowledge and experience listed below are encouraged to apply. With our continued growth we are hiring talent to join us on our journey and grow with us.
What you’ll bring
- Strong hands-on experience leading and managing e-TMF activities within a CRO environment.
- Experience with the activities required to migrate documents cleanly between e-TMF systems.
- Practical knowledge of e-TMF administration, document management, metadata, filing structures, and quality control.
- Experience using e-TMF platforms such as Veeva Vault, FlexGlobal, Wingspan, Medidata, or comparable systems.
- A strong understanding of clinical trial documentation and how the e-TMF supports study delivery.
- Excellent organization and attention to detail, with the ability to manage multiple priorities and follow work through to completion.
- Clear communication and collaboration skills when working with clients and cross-functional study teams.
- An interest in expanding beyond e-TMF specialization into broader project coordination and, over time, project management.
Why join us
You will bring valuable specialist expertise to an immediate client need while gaining the opportunity to work more broadly across clinical projects. The role offers a clear path to expand your project coordination experience, strengthen your understanding of end-to-end study delivery, and grow toward future project management opportunities
Avania - MedTech's trusted Champion
We look forward to receiving your application!
Avania takes pride in being an equal opportunity employer. We consider qualified applicants without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity or expression, protected veteran status, disability/handicap status, or any other legally protected characteristic.
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