Contracts Manager

Location: Reston, VA
Req#: 504975
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Company Information

Our team is what makes Octo great. At Octo you'll work beside some of the smartest and most accomplished staff you'll find in your career.  Octo offers fantastic benefits and an amazing workplace culture where you will feel valued while you perform mission critical work for our government.  Voted one of the region’s best places to work multiple times, Octo is an employer of choice!

Job Description

We have an immediate need for a Contracts Manager. The Contracts Manager is responsible for a broad range of cradle to grave contractual actions across Octo’s business units (BUs), with a team approach to supporting all of Octo’s contract, subcontract, pre-award, and other related activities. CM will delegate workload and manage the day-to-day actions within their BUs of the department as well as escalating to leadership as appropriate.

An understanding of the compliance requirements of existing contract vehicles is essential for successful management of several GWAC, IDIQ, and GSA Schedules.  Duties will include participation in proposal preparation, coordination of pre-award contractual documentation (such as teaming and non-disclosure agreements), issuing subcontractor RFPs, executing small business compliance requirements, working with executive management, Business Development, Proposal Manager, Pricing, Accounting, Contracts Specialist/Administrator, Contracts VP, and client facing company VPs, Directors and PMs on contractual activities including both pre-award and post-award activities. 

Duties include:

  • Review request for proposals and work with the Business Development and Proposal team to coordinate input into a compliant business book. Attend bid decision, kick-off and other proposal related meetings
  • Ensure the company is compliant and meets contracts terms and conditions with our clients
  • Work with Contracts VP to create formal processes and checklists; follow established processes and procedures to enable effective and efficient customer deliverables and results within defined SLAs
  • Analyzes significant/complex/unique contract requirements, special provisions, terms and conditions to ensure compliance with appropriate laws, regulations, corporate policies, and business unit procedure 
  • May assist in new business pursuit and associated contract strategy 
  • Provide supervision and mentorship to contracts administrator(s)
  • Review award documents for concurrence against proposal submission
  • Ensure the master original paper and electronic files are maintained by contract administrator
  • Lead internal project activities, such as audits, establishing a procurement system, updating process and procedures, and other special projects
  • Lead negotiations of partner Agreements (Subcontractor RFP packages, TAs, NDAs, Subcontracts, etc.)
  • Lead and manage audit activities, such as GSA CAV, Small Business, Incurred Cost and Procurement
  • Provide daily updates to internal team Tracker and Master Contracts List (Microsoft Access)
  • Set-up and maintain contractual data in accounting system (CLINs, labor categories, rates, value, funding)
  • Ability to fully comprehend and relay contractual requirements to a broad audience; provide contracts summary and lead internal contract kick-off meeting
  • Work closely with PM and monitor requirements and constraints; provide business advice and guidance based on risk assessment.
Skills & Requirements
  • 1-3+ years of experience fully managing (including leading negotiations) of all contract types and agreements (TAs, NDAs, Subcontracts)
  • 3-5+ years government contracting experience (to include but not limited to, review of RFPs for compliance matrix, business book or technical writing, subcontractor negotiations, contract set-up in accounting systems, issue resolution of contract management execution, audit preparation, and close-out).
  • Familiarity and firm understanding of the FAR, to include implications of flowdown clauses during proposal submission process

Skills/Personal Qualities:

  • Customer service oriented
  • Excellent oral and written communication skills; build trusted partnership with internal and external customers
  • Excellent attention to detail, time management, scheduling, and organizational skills
  • Ability to provide training and presentations
  • Proficient in Microsoft Office, including Excel, PowerPoint, Access, SharePoint and Word
  • Ability to work in an extremely fast-paced, dynamic environment
  • Flexible and adaptable to changing environment
  • Ability to interface with all levels of management
  • Ability to work well independently or in a team setting

Preferred:

  • Experience with Small Business graduation, M&A, and/or contract novation a plus
  • Accounting system experience a plus
  • Experience with pricing a plus
  • Supervisory experience a plus
  • CFCM, CPCM, PMP, Lean Six Sigma or other applicable certifications a plus

Education:

  • Bachelor's degree from an accredited education institution preferred

Octo is a growth-oriented firm that provides a unique, differentiated employee culture relative to our Federal market peers.  We leverage this culture to attract and retain a higher grade of talent than our peers to be an employer of choice. 

Please no Corp-to-Corp or 1099 candidates; this position is W-2 only. Octo Consulting Group is an Equal Opportunity/Affirmative Action employer.  All qualified candidates will receive consideration for employment without regard to disability, protected veteran status, race, color, religious creed, national origin, citizenship, marital status, sex, sexual orientation/gender identity, age, or genetic information. Selected applicant will be subject to a background investigation.