Assistant Project Manager

Philadelphia Area & Surrounding Suburbs

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Job Description

Essential Functions


·         Participate in post-bid, buyout, verifying prequalification’s and CCIP requirements, coordination, subcontractor, staff, and scheduling and meetings.

·         Assemble information such as unit prices, hourly rates, material costs, material availability, etc.


·         Assist the Superintendent and Project Manager with the plan for construction of the project.

·         Update the schedule as required by the Contract or as directed by the Project Manager.

·         Assist with short-range scheduling by confirming manpower, material deliveries, or supplier availability.

·         Prepare change proposals, negotiate change orders, initiate change orders (at Project Managers or Project Director’s approval), issue change orders to subcontractors and others (at Project Managers or Project Director’s approval).

·         Aid PM & CM in preparation and tracking of Cost Events. 

·         Prepare, expedite, and monitor logs for tracking shop drawings, submittals, requests for information, change orders, material delivery logs and other as determined necessary for a successful project.

·         Possess working knowledge of all project plans, specifications, Subcontracts, Purchase Orders, daily correspondence, shop drawings, submittals, and all other project related documents.

·         Assist PM and CM in preparation of GMP or Lump Sum contract billing by assembling subcontractor and supplier invoices and contacting subs and suppliers for submission of invoices.

·         Assist PM and CM with generating directives or communications, prepare meeting minutes, memos, and letters as assigned by direct report.

·         Assist PM and CM with proactively obtain punch list and follow-up on completion of work.

·         Assist Project Assistant with preparation of closeout documentation and expedite final subcontractor and owner releases.

·         Assist with monthly site safety reviews of current project safety conditions, share results with, and recommend any course of action to the Project Manager and Superintendent.

·         Maintain good relationships with the Owner, Architect, Engineers, subcontractors, suppliers, municipal authorities and Company personnel involved with the project.


 Qualifications/ Required Experience:

  • Preferred 4-year degree in an accredited construction related curriculum, (BSCE, BSCM, BSAE, etc.) or experience equivalent to a 4-year degree.
  • Three years’ experience as Project Engineer or Field Engineer.
  • Demonstrated competency in: scheduling, procurement, budget/cost control, financial reporting, client relationship, interpersonal skills, computer skills, ability to communicate, both written and oral, leadership and organizational skills.
  • Ability to read, understand, and interpret contract documents, drawings, specifications, scopes of work and project schedule.
  • Competent in PC-based scheduling and spreadsheet applications (i.e Primavera, Procore, Timberscan, Excel, Word, P6 etc.)
  • OSHA 30-Hour certification preferred
  • Proficient in Microsoft Office Suite
  • LEED background a plus


Physical Demands:

·         Transportation to and from project.

·         Occasional temporary relocation for out of town projects.

·         Must be able to walk to all areas of project which may require climbing stairs, ladders, scaffolding, suspended staging, roofs, stepping into and out of excavations, and varying heights.

·         Must be capable of working in a variety of physical positions which include, but are not limited to, sitting, standing, kneeling, squatting, walking and driving. 

·         Must be able to lift, carry or otherwise move or position objects weighing up to 50 pounds.


Work Environment: 

·         Must be able to work in a variety of weather conditions which include, but are not limited to, extreme heat, humidity, rainfall, snow, ice, compliment of all seasons, combined with varying starting and stopping times.

·         Work will involve exposure to varying noise and dust levels.


Skills & Requirements