REPORTS TO: Associate Director of Marketing and Audience Development

POSITION SUMMARY: As a member of the Marketing and Communications team, the Part-time Marketing Associate plays an important role in supporting department operations and initiatives. Under the supervision of the Associate Director of Marketing and Audience Development, this role assists with the day-to-day coordination of marketing projects, including campaign support, email marketing production, community outreach, and administrative tasks.

The ideal candidate is organized, dependable, and self-motivated. They are comfortable learning new systems, conducting research, following established workflows, and supporting a variety of marketing projects in a fast-paced environment. This is a part-time position/approximately 20 hours a week. Compensation is $20/hr.

RESPONSIBILITIES:

Project Coordination & Workflow Support

• Assist with tracking marketing projects, task milestones, and deadlines.
• Maintain project management systems and ensure information is accurate and up to date.
• Support team workflows by coordinating deliverables to vendors and media partners.
• Monitor project statuses and provide administrative support to keep initiatives moving forward.

Email Marketing Support

• Build, format, schedule, and proofread email marketing campaigns using established templates.
• Assist with subscriber list hygiene, contact formatting, and basic data cleanup.
• Support basic email performance tracking and post-campaign metrics reporting.
• Conduct quality assurance checks (links, imagery, dates) to ensure emails meet brand standards.

Marketing Operations & Research

• Organize and maintain marketing digital assets and campaign materials.
• Assist with routine data tracking, reporting, and campaign documentation.
• Conduct targeted online research to support marketing campaigns, community events, and departmental initiatives.

Grassroots Marketing & Outreach

• Assist with grassroots outreach efforts, including maintaining community partner contact lists.
• Coordinate the distribution of marketing materials and promotional collateral.
• Help identify community calendars, neighborhood boards, and local opportunities to expand awareness and engagement.

REQUIREMENTS:  

• Relevant coursework, previous internship experience, or work in an administrative or marketing support environment preferred.
• Strong personal organization, dependable follow-through, and careful eye for details like spelling, dates, and file formatting.
• Excellent written and verbal communication skills.
• Familiarity with or eagerness to learn email marketing platforms and project management tools.
• Proficiency with everyday office software, including Microsoft Office (Word, Excel, Outlook, and Teams).
• Comfortable following documented processes, asking questions to ensure accuracy, and working collaboratively.
• Interest in the performing arts, nonprofit organizations, or cultural institutions is a plus.