Accounts Receivable Associate

Charlotte, NC

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Job Description

 Do you want to further your career by using your accounting skills to make an impact on a growing organization?  Join a team of people that are committed to excellence.  We are looking for a dedicated, success driven associate for our corporate accounting team located in Charlotte.    

Party Reflections is a leader in the Special Events Rental Industry. We have been family owned and operated for over 50 years which creates a family dynamic for our employees. With 4 locations in the Carolinas and over 175 team members, we pride ourselves on a positive work environment and delivering world class service to our partners and clients. 


Job Title:                     Accounts Receivable Associate                                   

Experience:                Associates Degree or 2 plus years of experience

Classification:           Non-exempt


Position Summary:   

Implements accounting principles and practices, banking and analysis and reporting of financial data to complete and maintain ledgers, invoices, daily receipts and bank deposits accurately. Uses administrative and clerical procedures and systems such as word processing, rental software, and filing and records management. Must be able to apply logical thinking to a wide range of problems, collect data, draw conclusions, and offer constructive opinions concerning day to do activities.

Skills & Requirements


  • Great organization and communication skills.
  • Accounting or finance experience a plus.
  • Must have proficient mathematical skills to solve problems.
  • Must be able to speak English clearly and write legibly.
  • Must be able to gather, identify essential information, and problem solve.
  • Strong computer skills, proficient in Microsoft word, Outlook, and Excel. (Training on internal software will be provided.)
  • Must maintain a cooperative working relationship with co-workers.
  • Must be able to maintain a professional appearance at all times.

Position Tasks & Activities:

  • Contact client about past-due Accounts Receivable reports.
  • Proficient knowledge of collection law
  • Self-directed, work independently
  • Respond to daily customer call and email requests
  • Run credit card transactions on specified dates for clients
  • Contact Sales Managers about balances on Cash Clients/Cash Report
  • Send copies of invoices and statements as requested
  • Keep record of all contact with clients
  • Enter payments into POR and contact customer if discrepancy exists
  • Organize and date received mail for AP Payments
  • File all CC Authorizations and signed contracts by event date
  • Correspond with Client will-call specialist and sales about missing items and discrepancies
  • Updating out-of-date information for customers.
  • Mail statements once a month
  • Mail/email invoices daily


  • Perform any other duties and responsibilities assigned by the Operations Director.

Working Conditions:

  • Ability to sit and operate computers for data entry most hours of the day. The job requires constant interaction with internal staff and the public. Customer service skills and patience are essential for the success of this position.

Physical Demands:

  • Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.
  • Must have adequate vision with or without corrective lenses.
  • Must have sufficient clarity of speech and hearing.
  • Must be able to sit for long periods of time.