Accounting Coordinator

Overview: The Accounting Coordinator supports all Finance Department functions including accounting system data entry, electronic accounts payable and workflow system, spreadsheet development and other tasks as assigned by the CFO. 

Administration-Finance: 

• A/P – Administer 3rd party electronic workflow systems (Concur & Yooz) including the transfer/integration of data into the accounting system and training end-users 

• A/P - prepare vendor payments (checks, credit card payments, wires, EFTs) 

• A/P – Administer 3rd party Vendor Management and workflow system (Logic Manager) to manage contract files and ensure vendor documentation is valid and up-to-date i.e. Certificates of Insurance and W-9s  

• A/P - Respond to inquiries and follow up on correspondence regarding A/P 

• A/R - Administer 3rd party billing system including preparing invoices, recording payments & preparing statements; respond to inquiries and follow up on A/R correspondence. 

• Prepare bank deposits including check scanning & credit card processing. 

• Assist with other accounting data entry including Journal Entries and importing donation data. 

• Assist with monthly closing process including bank reconciliations & other account reconciliations. 

• Prepare Annual IRS1099 forms and SAM (System for Award Management) registration. 

• Maintain finance department procedures manual and finance forms. 

• Ensure that internal control procedures and all new vendor and vendor change policies and procedures are followed; taking care to be alert to, and report, any suspicious or fraudulent activity to protect The Inn’s assets. 

• Coordinate Records Management Policy with Department heads, including compliance with retention & destruction schedules & document filing requirements. Other tasks as assigned by the CFO. 

Qualifications: 

Education: 

Bachelor’s degree required.  Preference will be given to a candidate with accounting or business degree. 

Experience: 

2 years’ experience with accounting systems including A/P and A/R required.   Database management, spreadsheet and word processing required.  Experience with NetSuite, Yooz, and/or Concur a plus. 

Skills/Traits: 

Must have good communication skills.  Must be detail-oriented and have a positive attitude and work well in a team-oriented environment. 

Schedule: 

Official schedule is Monday – Friday. 

Compensation and Benefits: 

Target Hiring Hourly Rate: $27.88 to $29.81