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Production Coordinator- Future Projects

Dublin, Ireland (Sandymount) | Production
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Job Description

Responsibilities include:


  • Scheduling the Director / Art Director workloads (if applicable).
  • Managing weekly asset assignments, maintaining tracking documents and keeping the asset database up to date with all necessary information, feeding accurate reports to Production Manager.
  • Downloading Assets from the client, using the studio tracking system to help track all Assets deliveries and ensure all have been reviewed, and if necessary help with any pushback emails.
  • Arranging weekly internal Workbook meetings / Design meetings / Production handover meetings.
  • Maintaining on schedule deliveries across all departments. Assisting in measuring the level of approved pre-prod design/ animation/backgrounds/comp in line with approved deadlines.
  • Managing deliveries to and from in-house and offsite story boarders. Flag any delayed deliveries to the production manager.
  • Preparing and sending shipments / deliveries to the clients.
  • Responding to any client feedback on design shipments:e.g. retake pushbacks including any follow up and queries the clients may have.
  • Co-ordinating any QC fails from the Clients (if applicable on that production), ensuring any retakes are given a priority in the studio to ensure the contracted delivery date is not affected.
  • Assisting the Production Manager with any additional requests from the publicity teams and clients.
  • You must alert your production manager of any potential problems which may have an adverse effect on the schedule or staff.
Skills & Requirements

Person Specification:

  • Minimum 3 years’ production experience.
  • Excellent organisational and communication skills.
  • Strong troubleshooting skills.
  • Capable of motivating and leading teams with enthusiasm.
  • Comfortable in working to tight deadlines.
  • Excellent knowledge of Microsoft Office, in particularly Excel (required) and Google Docs.
  • Knowledge of asset tracking and data base software is a distinct advantage.