TITLE:   PARALEGAL                                                                       JOB CODE: FULL-TIME / NON-EXEMPT / HOURLY

DEPARTMENT:  LITIGATION                                                         LEVEL: SUPPORT STAFF

IN OFFICE WORK SCHEDULE:     

Normal business hours of Monday – Friday, 8:00 AM – 5:00 PM, and overtime as needed.

PRIMARY RESPONSIBILITY:

Perform wide range of paralegal duties in support of attorneys and department managers, including preparation of pleadings, legal documents, and correspondence; file and calendar management; and preparation of status reports. Respond to complex inquiries from clients and courts and provide administrative support necessary for efficient departmental operations.

PRIMARY ACCOUNTABILITIES:                                                                            

·      Maintain and update internal electronic systems and client platforms with accurate information and case status, including LPS/BKFS, Clarifire, Tempo, Serengeti, and VendorScape; track case activity and assist attorneys with editing, proofreading, and finalizing legal documents.

·       Correspondence with outside counsel and clients; Submit filings to County, State and Federal courts.

·       Manage attorney calendars, court dates, hearing schedules, and critical deadlines to ensure timely and court compliant case progression.

·      Obtain required documentation from clients and other parties; draft pleadings, motions, applications, and proposed orders for attorney review; upload filings to internal and client systems; and maintain workflow steps within client platforms.

·       Correspond with County, State, and Federal courts; prepare and submit documentation for hearings to ensure attorney readiness and proper representation.  Prepare for hearings by coordinating communications, assembling required records and data for attorney attendance.

·       Process incoming litigation mail; coordinate and track all outbound correspondence, including time-sensitive filings.

·       Review case information and retrieve pleadings, docket updates, and recorded documents from County Recorder, District, and Federal Court websites.

·       Perform additional duties as assigned.

SKILLS / EXPERIENCE:

·        Highly organized with exceptional attention to detail, able to multitask effectively in a fast-paced environment where accuracy and confidentiality are              critical.

·         Experience with State and Federal Court efiling.

·         High school diploma or equivalent required; higher education or industry specific experience in business or a related field preferred.

·         Certified Paralegal with a minimum of four (4) years of paralegal and/or management-level support experience.

·         Excellent verbal and written communication skills, with the ability to correspond professionally with clients, courts, and colleagues.

·         Litigation experience required; experience in mortgage servicing litigation preferred.

·         Proficient in working across multiple database and case management systems, producing high-quality, high-volume work with consistency.

CHARACTERISTICS:

·         Able to thrive in a fast-paced environment while consistently meeting or exceeding priority deadlines.

·         Reliable, dependable, and trustworthy in all work responsibilities.

·         Maintain strict confidentiality and uphold high standards of business ethics.

·         Demonstrate a team oriented and positive attitude with professional demeanor in all interactions.

·         Committed to continuous improvement in work quality, efficiency, and processes.

PHYSICAL DEMANDS:

The physical demands described below are representative of the requirements necessary to perform the essential functions of this position. Reasonable accommodations may be provided to enable individuals with disabilities to perform these functions.  This role may require lifting or carrying items up to 15 lbs., prolonged periods of sitting or standing, reaching, handling materials, and communicating effectively in person or by phone. Visual requirements include near and far acuity, depth perception, peripheral vision, and the ability to focus on close tasks such as reading handwritten or typed documents.  The position also requires the ability to manage multiple tasks from various sources, interact with the public, government agencies, and internal staff, and maintain professionalism in all communications.

WORK ENVIRONMENT:

The work environment described here reflects the typical conditions an employee may encounter while performing the essential functions of this position. Reasonable accommodations may be provided to enable individuals with disabilities to perform these functions. The noise level is generally low to moderate, and duties are primarily performed indoors in an office setting.

Note: This description is not intended to be an exhaustive list of all responsibilities, skills, duties, requirements, efforts, functions, or working conditions associated with the job. It does not constitute a contract of employment or guarantee any specific terms or conditions of employment. The District reserves the right to modify, add, or remove any aspect of this job or position at its discretion.