The Building People, LLC is seeking a Strategic Outreach Coordinator to support the 63d U.S. Army Reserve Directorate of Public Works (DPW) in Mountain View, CA. This position provides an opportunity to support Army Reserve facilities, infrastructure programs, and stakeholder engagement initiatives that directly contribute to mission readiness and organizational effectiveness.

The successful candidate will work closely with Army Reserve personnel, community stakeholders, industry partners, and multidisciplinary teams to coordinate outreach programs, strengthen strategic partnerships, support leadership engagement efforts, and enhance communication throughout the region. This role serves as a key liaison between the Army Reserve, community organizations, government agencies, and other external stakeholders, promoting collaboration, awareness, and support for Army Reserve missions and priorities.

Position Summary

The Strategic Outreach Coordinator serves as the primary liaison and program coordinator for regional stakeholder engagement, community relations, ambassador programs, and strategic communications initiatives. This position is responsible for building and maintaining relationships with key community leaders, military personnel, government representatives, industry partners, and external organizations while supporting outreach activities that strengthen awareness and support of Army Reserve programs and priorities.

The ideal candidate is an organized, proactive professional with strong communication, event planning, and relationship management skills who can successfully coordinate programs, support senior leadership engagement efforts, and manage multiple projects in a dynamic environment.

Essential Duties and Responsibilities

Program Coordination and Administration

• Serve as the primary point of contact for outreach and ambassador-related programs.
• Coordinate participant onboarding, appointments, renewals, and administrative support activities.
• Develop, edit, and maintain correspondence, briefing materials, reports, and program documentation.
• Manage databases, contact records, and program tracking systems.
• Assist with budget planning, forecasting, expense monitoring, and reporting.
• Coordinate travel, reimbursements, meeting schedules, and logistics.
• Prepare quarterly, annual, and ad hoc program performance reports.

Stakeholder Engagement and Community Relations

• Develop and maintain strong relationships with community leaders, civic organizations, government officials, and strategic partners.
• Support initiatives that enhance public awareness of Army Reserve programs and capabilities.
• Identify opportunities to strengthen stakeholder engagement and community partnerships.
• Facilitate communication and collaboration between Army Reserve leadership and external stakeholders.
• Represent the organization professionally at meetings, conferences, and community events.

Event Planning and Execution

• Plan and coordinate conferences, workshops, meetings, ceremonies, and outreach events.
• Develop event schedules, agendas, and logistical support plans.
• Coordinate venues, vendors, travel arrangements, and support personnel.
• Ensure successful execution of events from planning through post-event follow-up.
• Support annual conferences and other high-visibility organizational engagements.

Communications and Digital Engagement

• Maintain and update program websites and participant profiles.
• Coordinate with communications teams to publish news, success stories, and program updates.
• Assist in developing newsletters, presentations, articles, and promotional materials.
• Collect and submit accomplishments and outreach highlights for publication.
• Support social media, public affairs, and community engagement initiatives as assigned.

Executive and Ambassador Support

• Educate newly appointed program participants on roles, responsibilities, and expectations.
• Coordinate engagement opportunities with senior military and civilian leadership.
• Provide ongoing guidance and support to ambassadors and stakeholders.
• Assist leadership with ceremonies, recognition events, and special outreach initiatives.

Required Qualifications

• Bachelor's degree in Communications, Public Relations, Marketing, Business Administration, Public Administration, Political Science, or a related field.
• Minimum of three (3) years of experience in stakeholder engagement, communications, public affairs, community relations, program coordination, or executive support.
• Exceptional written and verbal communication skills.
• Experience planning and coordinating meetings, conferences, and special events.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, and Teams).
• Ability to establish and maintain productive working relationships with diverse stakeholders.
• Ability to work independently and collaboratively within a team environment.

Preferred Qualifications

• Experience supporting military, government, or public-sector organizations.
• Experience working with executive leadership teams.
• Knowledge of strategic communications and stakeholder engagement best practices.
• Experience managing websites, digital communications, or outreach platforms.
• Experience preparing executive reports, briefings, and correspondence.

Core Competencies

• Relationship Building
• Strategic Communications
• Stakeholder Engagement
• Community Relations
• Event Planning and Coordination
• Program Administration
• Project Management
• Executive Support
• Public Speaking and Presentation Skills
• Organizational Excellence
• Problem Solving
• Attention to Detail

Security Requirements 

• Must possess, or be eligible to obtain, a favorable National Agency Check with Inquiry (NACI) clearance in accordance with applicable Army requirements.