Administrative Assistant #690438 Washington, DC

Administrative Assistant

Washington, DC | Business Operations Support | FT - regular 40 hpw

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Our opportunities are always changing. We have team members across the country – some work on site and others telecommute. If you are interested in being part of our diverse family with work-life balance and great benefits, browse our current openings.

As an Equal Employment Opportunity employer, AvantGarde LLC makes all recruitment and employment decisions without regard to race, color, religion, age, sex (including gender and transgender status), national origin, disability status, marital status, veteran status, registered domestic partner or civilian union status, medical condition, genetic information, gender identity, sexual orientation, or any other characteristic or status protected by federal, state and local laws. AvantGarde hires and promotes individuals solely on the basis of their qualifications for the job to be filled.

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Job Description

POSITION SUMMARY

The AvantGarde, LLC (AG) Senior Administrative Assistant provides administrative support to the senior management team and personnel overseeing a variety of civil rights programs on site in the Department of Transportation (DOT) Office of the Secretary (OST), Departmental Office of Civil Rights (DOCR). Assignments may include day-to-day operations, such as answering calls, scheduling meetings, drafting correspondence, preparing reports, maintaining records, managing travel authorizations and vouchers, and creating procurement requests. The Administrative Assistant must handle sensitive information confidentially.

ESSENTIAL DUTIES AND RESPONSIBILITIES

· Proofread and edit draft documents for grammar, spelling, punctuation, clarity, and conciseness of content in accordance with departmental format and style, and DOCR’s clearances and approvals.

· Maintain records and files adhering to the Divisions’ established filing system maintenance guidelines.

· Receive and disseminate mail, paying close attention to identify the appropriate recipients, date stamping when and where required, and being acquainted with DOCR’s areas of oversight to correctly route incoming calls and mail to the respective Divisions/staffs.

· Enter data into the correspondence/ complaint systems.

· Preserve confidentiality at all times.

· Prepare documents from manuscripts and verbal instructions, such as briefings and training materials.

· Maintain proper, professional business appearance and etiquette while interacting with DOT’s internal and external personnel, stakeholders, and visitors to maintain the office’s professional image profile.

· Maintain a healthy, professional workstation/office space.

· Perform other duties as assigned.

Skills & Requirements

QUALIFICATIONS, KNOWLEDGE AND SKILLS

· High School Diploma and 2-3 years of administrative office experience, or the equivalent combination of education, training and experience.

· Experience working in a fast-paced environment, prioritizing assignments to meet deadlines, and managing multiple projects.

· Experience preparing documents from manuscripts and verbal instructions and maintaining records.

· Ability to work independently to complete tasks.

· Strong office administration, organizational, time management and multitasking skills.

· Proficiency using the Microsoft Office Suite of applications.

· Excellent written and verbal communication, problem solving, and critical thinking skills.

· Strong teamwork and collaboration skills.

Other Specifications

· Must be willing to work on site, full-time, in Washington, DC. No remote support permitted.

· Must be able to report for work M-F, 5 days a week, from 8 am to 5 pm with a 30-minute lunch break, unless otherwise advised.

· Must be able to obtain a Public Trust.

· Operation of a PC in an office environment.

· This is a primarily sedentary position.

· Some bending, light lifting and carrying of equipment may be required

ABOUT THE CLIENT

The U.S. Department of Transportation (DOT) is a very, fast paced and multi-organizational agency that serves the United States by ensuring a fast, safe, efficient, accessible and convenient transportation system that meets our vital national interests and enhances the quality of life of the American people, today and into the future. DOT establishes the Nation's overall transportation policy. Under its umbrella, there are ten administrations whose jurisdictions include highway planning, development, and construction; motor carrier safety: urban mass transit; railroads; aviation; and the safety of waterways, ports, highways, oil, and gas pipelines. The Office of the Secretary provides executive leadership to the DOT.

Qualifications