Payroll Integrations Manager (3-6 Month Contract)

Payroll Integrations Manager (3 to 6 Mos Contract – Potential for Extension or Permanent Employment) 
FLSA: Contractor -> Exempt – Administrative 
EEOC Job Class: Contractor -> EEO-1 Category 2c 
Department: People / Finance 
Reports To: VP, People

Position Purpose 

An exciting opportunity to join a high-growth organization during a transformative period of growth and integration. The Payroll Integrations Manager will be responsible for ensuring accurate, compliant, and timely payroll processing across U.S. and international employee populations while supporting key integration initiatives for Viventium + Apploi.  

This contract role will focus on end-to-end payroll execution, payroll-related benefits administration, international payroll vendor coordination, contractor workforce support, and process improvement. The Payroll Manager will operate as a hands-on payroll leader, partnering cross-functionally with HR, Finance, IT, and external payroll providers to strengthen payroll operations and support a seamless employee experience.  

The ideal candidate thrives in a fast-paced, evolving environment and brings a strong foundation in payroll compliance, ADP Workforce Now administration, reconciliation, data integrity, and scalable payroll process design. 

Key Objectives

• Ensure accurate, compliant, and timely payroll execution for U.S. and international employee populations
• Maintain strong payroll, benefits, contractor, and HRIS data integrity across systems
• Support payroll-related integration activities, including employee transitions, data validation, and process harmonization
• Strengthen payroll controls, documentation, reconciliations, audits, and reporting practices
• Partner cross-functionally to deliver a seamless and high-quality employee payroll experience 

Essential Duties and Responsibilities 

The essential functions include, but are not limited to the following: 

Payroll Execution & Compliance:

• Process and manage bi-weekly U.S. payroll through ADP Workforce Now, ensuring accuracy, compliance, and timely payroll execution 
• Ensure compliance with federal, state, local, and applicable international payroll regulations 
• Reconcile payroll reports, benefit deductions, general ledger entries, payroll tax filings, and other payroll outputs 
• Administer payroll-related deductions, including tax withholdings, garnishments, 401(k) contributions, and health, dental, vision, and other employee benefit deductions 
• Support internal and external audits, payroll reporting requests, and compliance initiatives

Global Payroll & Vendor Management:

• Coordinate and oversee international payrolls, partnering with external payroll providers in countries including India (GreyHR) and Costa Rica , with the ability to support additional global payrolls as needed 
• Partner with international payroll vendors to confirm payroll accuracy, timing, documentation, and issue resolution 
  Monitor payroll inputs and outputs across regions to support consistent controls and reliable payroll operations

HRIS, Data Integrity & Employee Lifecycle Support:

• Maintain the integrity of employee and contractor data within ADP, ensuring personnel records, compensation, organizational structures, employment status changes, and payroll-related information are accurate and current 
• Partner with HR to ensure timely processing of new hires, terminations, promotions, transfers, compensation changes, and other employee lifecycle events
• Support employee onboarding and offboarding activities related to payroll, benefits, and system access
• Manage the organization’s contractor workforce, ensuring contractor records, engagements, and payment-related information are accurate, up to date, and compliant with company policies

Integration, Process Improvement & Controls:

• Assist with payroll aspects of mergers, acquisitions, and company integrations, including employee transitions, payroll system setup, data validation, and process harmonization 
• Conduct regular payroll and HRIS audits to identify discrepancies, improve data quality, and strengthen internal controls 
• Identify opportunities to improve payroll processes, documentation, controls, automation, and operational efficiency 
• Partner with HR, Finance, and IT to ensure seamless data flow between HRIS, payroll, and benefit systems

Cross-Functional Partnership & Communication:

• Serve as a reliable payroll partner to HR, Finance, IT, leaders, employees, and external providers Communicate payroll timelines, requirements, risks, and issue resolutions clearly and professionally
• Maintain strict confidentiality and exercise sound judgment when handling sensitive employee, payroll, and compensation information
• The essential functions listed above are representative of the primary duties required. Employees must be able to perform these functions with or without reasonable accommodation.
• This job description is not intended to be an exhaustive list of all duties and responsibilities. The Company reserves the right to modify the role as needed. Employment is at-will and may be terminated at any time with or without cause or notice, in accordance with applicable law.

Work Environment & Physical Requirements

• Ability to sit, stand, and work at a computer for extended periods
• Ability to communicate effectively via phone, video, and written channels
• Ability to review detailed payroll, benefits, tax, reconciliation, and system data with accuracy
• Ability to maintain confidentiality and securely handle sensitive employee and payroll information
• Reasonable accommodations will be provided in accordance with applicable law.  

Qualifications (Knowledge, Skills, and Abilities)

Education:

• Bachelor’s degree in Accounting, Finance, Human Resources, Business Administration, or a related field preferred; equivalent payroll experience may be considered

Minimum Qualifications

• 5+ years of progressive payroll experience, including managing end-to-end U.S. payroll
• Experience processing payroll in ADP Workforce Now
• Experience coordinating or managing global payrolls through international payroll providers
• Strong understanding of U.S. payroll tax regulations, wage and hour considerations, payroll controls, and payroll compliance requirements
• Experience administering payroll-related benefits, including 401(k) plans and health benefits 
• Excellent reconciliation, analytical, and problem-solving skills
• High attention to detail and ability to maintain strict confidentiality
• Ability to thrive in a fast-paced, evolving environment while managing multiple priorities
• Strong communication and cross-functional partnership skills

Preferred Qualifications

• CPP (Certified Payroll Professional) certification 
• Experience supporting payroll during mergers, acquisitions, or company integrations 
• Experience with HRIS, payroll, finance, and benefits system integrations 
• Experience supporting multi-state and international workforces 
• Experience working in a high-growth or acquisition-focused organization 

Success Profile (What Good Looks Like in 3 to 6 Months)

• Bi-weekly U.S. payroll is processed accurately, compliantly, and on time 
• International payroll coordination is reliable, documented, and aligned with vendor timelines
• Payroll data, benefit deductions, contractor records, and HRIS information are accurate and audit-ready 
• Payroll-related integration activities are supported with strong attention to data quality, controls, and employee experience
• Payroll processes, reconciliations, workflows, and documentation are strengthened for scalability and continuity
• Cross-functional partners view the Payroll Manager as a reliable, responsive, and solutions-oriented payroll partner 

Compensation & Pay Transparency

• Base Compensation Range: $30 - $40 / Hr
• This range reflects the expected base salary for this position and is aligned with market data and internal equity considerations
• Individual compensation will be determined based on factors such as experience, skills, qualifications, and geographic location
• This role may also be eligible for discretionary bonus or other incentive compensation, in accordance with Company plans
• Viventium + Apploi is committed to maintaining competitive, equitable, and transparent compensation practices in compliance with all applicable laws