Privacy Notice - Candidates
Avania is committed to privacy compliance and to earning our users’ (“you”, “your”, “me”, “my”) trust.
This privacy notice explains how Avania controls and processes your personal information including what we collect, why we collect it, how it is used and your choices regarding your personal information.
Who does this Privacy Notice apply to?
This Privacy Notice applies to all Job applicants.
What information do we collect and process?
We collect and process personal information about you when you apply for a vacancy with us. This includes:
· your name, home address, email address and/or phone numbers;
· your date of birth,
· your educational and employment history;
· other information contained within your CV or other documents or information you submit to us; and
· information from the selection process, if any.
For the fulfillment of certain positions within our company, we will ask your permission during the application process to process additional data relevant for a particular position. This may concern:
· References and assessments relating to your work for previous employers; if this is the case, we will inform you upfront and inform you about the outcome;
· Health information (where you provide this to us);
· financial information i.e. bank details (where you provide this to us);
· information to confirm your identity and right to work, such as a copy of your passport; if this will be the case, we will specifically request this from you; and
· information relating to your feedback on our organization.
If there is reason to believe that you have any unspent criminal convictions; we will remain the right to request further information if required under the applicable laws or, if applicable, our legitimate interest. If in the interest of our company and when deemed necessary, we will perform a background check. However, these background checks are not part of our standard routines.
What is the source of this information?
We obtain this information directly from you, our personnel, through our systems and equipment, as well as from third parties such as recruitment agencies, background checking companies or former employers. We may also obtain it from your public profiles available online.
How do we use this information and what is the legal basis for this use?
We process the personal information listed above for the following purposes only in accordance with our legitimate interests and to comply with our legal obligations:
· to perform an adequate selection process and to select the right person for each job vacancy;
· to prevent and detect fraud and other wrongdoing; and
· to establish, exercise our legal rights.
How long will you store my personal information?
We will not keep your personal information for any purpose for longer than is necessary and will only retain the personal information that is necessary in relation to the purpose. We are also required to retain certain information as required by law or for as long as is reasonably necessary to meet regulatory requirements, resolve disputes, prevent fraud and abuse, or enforce our terms and conditions.
Where is my personal information stored?
The personal information we collect is stored on US and EU servers. Since we are an organization that operates globally, your personal information may be transferred to and stored outside the European Economic Area (“EEA”) if needed. It may also be processed by staff operating outside the EEA who work for us or for one of our suppliers.
How does Avania send personal information outside of my country?
When we send your personal information outside of your country we have in place adequate safeguards to do so. This includes EU standard contract clauses approved by the European Commission or other suitable safeguards to permit personal information transfers from the European Economic Area (“EEA”) to other countries.
What are my rights in relation to my personal information?
In certain circumstances (for example, if you are an EEA resident), you may exercise the rights available to you under the applicable data protection laws as follows:
· If you wish to access, correct, update or request deletion of your personal information.
· You can object to processing of your personal information, ask us to restrict processing of your personal information or request portability of your personal information.
· If we have collected and process your personal information with your consent, then you can withdraw your consent at any time. This may mean your access to certain services is restricted or denied as a result. Withdrawing your consent will not affect the lawfulness of any processing we conducted prior to your withdrawal, nor will it affect processing of your personal information conducted in reliance on lawful processing grounds other than consent.
Who do I contact if I have questions or if I need more information?
For further information about our processing practices, please see our website privacy notice Privacy Policy | Avania (avaniaclinical.com). If you need more information or have any questions, please contact our Data Protection Officer via: Dataprivacy@avaniaclinical.com