Confidential Job

Administrative Coordinator - The Office of Danny Meyer

US - New York, NY


Company Information Job Description

Make a meaningful impact as an Administrative Coordinator at USHG!

Founded by CEO Danny Meyer with the opening of Union Square Cafe in 1985, Union Square Hospitality Group has created some of New York’s most beloved restaurants, cafes, and bars such as Gramercy Tavern, Maialino, The Modern, Marta and Porchlight to name a few!

The Administrative Coordinator for the office of Danny Meyer is responsible for managing  a wide range of administrative tasks and project work to enhance the efficiency of the office. The Coordinator embodies our family values while exuding a high level of professionalism, discretion, and creative problem solving.

As an important member of our team, you’ll receive:

  • Full Health, Dental, and Vision insurance
  • Paid Time Off to support you in having an active life outside of work
  • Paid Parental Leave
  • Dining credit and discounts throughout the USHG family of restaurants
  • Matched 401(k) to help you invest in your future
  • Access to Mentor Programs, Career Development classes, and personalized career advancement support

Core Tasks and Key Responsibilities:

Execute the activities of The Office of Danny Meyer for maximum efficiency, by ensuring administrative excellence, proactive problem solving, and a drive for strategic alignment to our Family Values with all that is done.

  • Demonstrate a high level of discretion during interactions with clients, guests and employees
  • Drive revenue to USHG restaurants by facilitating reservation and private dining requests made via CEO's office
  • Constantly "connect dots" through email exchanges and in person interactions and proactively share information with CEO's Executive Assistant
  • Monitor phone calls and voice mails for the office - fielding requests and proactively pivoting to relevant team members
  • Manage email inboxes for efficient, courteous responses that are received in a timely manner while maintaining confidentiality and full discretion
  • Manage direct messaging via CEO’s social media accounts – collaborating with marketing and Guest Relations teams to find hospitality wins with followers
  • Responsible for meeting and presentation planning; including room setup, meals, materials, audio-visual, etc.
  • Research and book regular business travel and generate clear and accurate itineraries for CEO
  • Manage and process high volume of incoming and outgoing "snail mail" and deliveries to CEO's office
  • Track, code and submit expenses; monitor CEO's office budget
  • Alert CEO's Executive Assistant to upcoming deadlines; always staying one step ahead of them
  • Support the facilitation of quarterly check-ins and annual performance reviews for CEO's direct reports
  • Keep the office running efficiently in the absence of the Executive Assistant
  • Coordinate CEO's participation in unpaid speaking events and appearances, collaborating with Associate Director, Content Marketing when appropriate
  • Support Assoc. Dir., Content Marketing with administrative tasks related to CEO's paid Speaking Engagements, including: record-keeping; itinerary and travel coordination; facilitating processes for contract, invoice, and expense reimbursement

What You Bring to the Table 

  • Commitment to embodying our Family Values of :
    • Integrity- Doing the right things always- using sound judgment- even when no one is looking
    • Excellence- Doing what needs to be done, as well as it can possibly be done
    • Hospitality- Doing all that can be done for others- and more than ii expected- in thoughtful ways that let people know you are on their side
    • Entrepreneurial Spirit- Seeing opportunities others haven’t-and creating opportunities others wish they’d thought of first
  • Proficiency in Microsoft Office Suite and Adobe Creative Suite
  • Fluency in common social media platforms, i.e. Instagram, Twitter, Facebook, LinkedIn
  • Excellent verbal and written communication
  • Excellent interpersonal skills
  • Keen attention to detail and the ability to multi-task
  • Creative problem solving skills
  • Ability to prioritize workload and act with a sense of urgency on a daily basis
  • Bachelor’s Degree or 2+ years in an Assistant or Management role
  • At least 6 months of experience in office administration and calendar management

Skills & Requirements Qualifications